Send and receive faxes securely from any device — no fax machine, no phone line, no hassle. Trusted by healthcare, legal, and finance teams across Florida.
Our intuitive fax-to-email software provides end users a secure, modern experience that brings a new touch to the technology. Request a Demo.
What Is Fax to Email & How It Works
Fax to email (also called cloud fax or internet fax) lets you send and receive faxes as email attachments, no physical fax machine or dedicated phone line required. Every fax you receive arrives as a secure PDF directly in your inbox, and you can send a fax the same way you send an email.
How It Works
- Sign up and get a dedicated fax number (keep your existing number or choose a new local/toll-free number).
- Send a fax by attaching your document to an email and entering the recipient’s fax number.
- Receive faxes automatically as encrypted PDF attachments in your inbox or the secure portal.
- Track, forward, e-sign, or archive every fax from one dashboard.
HIPAA-Compliant
Cybersecurity remains a top priority for healthcare and medical offices, but fax-to-email becomes a necessity when professionals are working from home or on the road.
- Secure: Your data is secure with our fax-to-email system.
- Efficient: Increase your productivity with our efficient communication software.
- Compliant: Our software is HIPAA-compliant, meeting the highest industry standards.
- 256-bit end-to-end encryption on every fax, in transit and at rest.
- Signed Business Associate Agreement (BAA) available on request.
- Full audit trail and delivery confirmation for every fax sent or received.
Go to market with our premium fax-to-email platform that provides an easy-to-use, interactive portal for end-users to send and receive faxes securely and efficiently. Users get the efficiency of email with the security of a traditional fax system since fax connects users over a single phone line instead of the internet. This secure option for transferring client information is particularly preferred by medical professionals.
Protect Your Patients' Data
The majority of data breaches come from lost or stolen cellphones or iPads, so keep your patient information safe on the cloud through our fax-to-email portal. The platform ensures efficiency without storing any documents directly on a device. Furthermore, fax protects documents from spam or viruses, since they can’t be attached to the phone line. The portal also ensures your documents end up with the correct user, offering additional security and file tracing compared to email alone.
Fax to Email vs Traditional Fax vs Email
| Feature | Traditional Fax | OmniCaaS Fax to Email |
| Physical machine needed | Yes | No |
| Accessible remotely | No | Yes, any device |
| HIPAA compliant | Depends on setup | Yes, built-in |
| Document storage | Paper / local device | Encrypted cloud |
Who Uses Fax to Email
- Healthcare & Medical Offices — send lab results, referrals, and patient records securely.
- Legal Firms — exchange signed contracts and court documents with a verifiable trail.
- Finance & Insurance — process claims and compliance paperwork without paper handling.
- Real Estate — send and receive signed agreements on the go.
At OmniCaas we offer a myriad of other collaborative services including Voice and UCaaS, Microsoft Team Integration, Web & Video Collaboration, and Contact Center Tools. Explore all our services and find the best fit for you!
Frequently Asked Questions
Can you send a fax to an email?
Yes, you can use a fax machine that can scan papers and transmit them as an email attachment, or you can use an online fax service which allows you to send faxes via email.
Can you fax with Google Voice?
While Google Voice itself doesn’t have built-in fax functionality, you can send and receive faxes using your Google Voice number by porting it to an online fax service.
Can I send a fax from my phone?
Yes, you can send faxes from your phone using various mobile fax apps that allow you to scan documents, upload files, and send them to fax numbers.
What is the fax method of communication?
Sending scanned documents or photos over a phone line so that a copy of the original can be printed by the recipient’s fax machine is known as fax communication.
How to send a fax without a fax machine?
Online fax services allow you to send documents via email or a web interface, doing away with the necessity for a physical machine. This means you can send a fax without a fax machine.
